Create a virtual water cooler
Use a project management system
If you are looking for the best practices for a virtual team, you simply can't pass by this recommendation. If you have a small team, you can use emails or online messengers to set up tasks. But that's not effective and safe. If you care about the safety of your personal data, you should opt for project management tools. They enable you to organize all the documents and conversations in one place. In doing so, it will be easier to find all these tools later. Overall, if you want to avoid an unmanageable mess, you must use safe and effective management systems (Redmine, JIRA, Trello, ASANA, Wrike, and the like).
Remote work has numerous benefits and offers all sorts of freedom. However, there's no personal connection with other remote employees. Sometimes, they don't even know each other. A virtual water cooler is a virtual space to take a break. This is where virtual workers come together and experience something like in-office meetups. It's one of the best ways to interact with other workers.
Create a charter that establishes norms of behavior
Make sure you have effective collaboration on documents
Google Drive is probably one of the best collaboration tools that enable multiple people to work on the same document simultaneously. This lets you ensure that even inconspicuous aspects won't be missed, and you'll have all the information in one place.
In doing so, you'll make virtual meetings more effective. The main objective of such charters is to create established standards of conduct when joining virtual meet-ups. They usually include such requirements as reducing background noise, talking clearly, not talking over each other, etc.
Agree on a shared language
If you have a virtual team, its members may belong to different cultures. Cross-cultural teams have their own set of communication challenges. If most of the tasks that your team performs are technical, you are using the language of science, and you can be doubly sure that you understand each other and your communication is effective. But if your tasks are more creative, the chances that you won't understand each other are higher. This is where you may create a document with a shared language.